To begin with, launch Outlook 2010 and on File menu, click Options.

It will bring up Outlook Options dialog, from left sidebar select Mail and from main dialog window, click Stationary and Fonts.

It will open up Signatures and Stationary dialog, switch to Personal Stationary tab to change default font settings for; New mail messages, Replying or forwarding messages, and Composing and reading plain text message. Here you can also change the generic Theme.

Change Default font styles & settings

For changing default font size, color and family, under New mail message section, click Font.

You will reach Font main dialog, start changing basic font settings; from Font select the font family, under Font style, choose desired style and from Size change the size of font.

Apart from the basic settings, you can also set some extra font settings such as; Font color, Underline Style and Color. From Effects, enable different font effects options. You can see all the changes in Preview pane. Once done, click OK to continue.

Repeat the same procedure for changing font settings for forwarding messages, by clicking Font button, under Replying or forwarding messages section.

Now on opening Mail Compose window, you will see changed default settings, i.e, font family, size, and color.

Applying default theme

For changing theme, move to Signatures and Stationary dialog. Click Theme to open up Theme or Stationary dialog, under Choose a Theme list, select the theme for email message. You can also enable/disable different theme styles; Vivid Colors, Active Graphics and Background Image. Click OK and close Outlook Options dialog.

The theme will be added in the mail compose window.

This tutorial shows you how to set up Microsoft Outlook 2003® to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

To Set Up Your E-mail Account in Microsoft Outlook

1. In Microsoft Outlook, from the E-mail Accounts menu, select Tools.
2. On the E-mail Accounts wizard window, select Add a new e-mail account, and then click Next.
3. For your server type, select POP3 and then click Next.
4. On the Internet E-mail Settings (POP3 window, enter your information as follows:

Your Name

Your first and last name.

E-mail Address

Your email address.

User Name

Your email address, again.

Password

Your email account password.

Incoming mail server (POP3) mail.yourdomainname.com

 

Outgoing mail server (SMTP) mail.yourdomainname.com

Click More Settings.

NOTE: “Some internet service providers like bigpond block your SMTP port 25 in which case you can change it from 25 to 26 or you can use the outgoing mail server for your Internet Service Provider. Contact your Internet Service Provider to get this setting. Please be advised that if your SMTP port 25 is blocked you will not be able to send email.

5. On the Internet E-mail Settings window, go to the Outgoing Server tab.
6. Select My outgoing server (SMTP) requires authentication.
7. Select Use same settings as my incoming mail server. If you changed the user name and password in the SMTP relay section of your Manage Email Accounts page, select Log on using and enter the user name and password.
8. Go to the Advanced tab, and then change the Outgoing server (SMTP) port to 25 or 26.
9. Click OK.
10. Click Next.
11. Click Finish.